Errors to Avoid In a Business Letter Essay Example | Topics and Well Written Essays - 750 words

Errors to Avoid In a Business Letter - Essay Example The first error to avoid in a business letter is the use of the irrelevant material in the document. People tend to incorporate a series of irrelevant words in an attempt to please the reader. The use of an irrelevant material is a serious error that makes the written document long, boring and of poor quality. The writer may use long descriptions in order to portray their knowledge in the field. As a result, the reader may fail to comprehend the core purpose of the letter. The use of technical jargon and complex words in a business document frustrates the reader and thus contributes to miscommunication. In business writing, a skilled writer is expected to produce documents with excellent word choice. A writer may say, â€Å"The employees are very concerned with how the layoffs will affect their lives.† This sentence is improper because it uses similar words to express the employees’ reaction to layoffs. In the stated example, the writer is expected to say â€Å"Employees fear that the layoff will affect their morale.† The ideal way to avoid using irrelevant material involves selectively choosing appropriate words that best communicate the intended message. Ambiguous phrases such as ‘It is advisable’ should not be included in business letters. Writers should focus on clear, concise statements that communicate the intended message. Grammatical errors are intolerable in business writing. These errors may be in the form of improper use of verb forms, transitions, and articles. Writers may also incorporate unclear pronoun references, or they may incorrectly use subject/object pronouns. Grammatical errors may be perceived negatively by the reader. The reader may perceive the writer as careless or may fail to acknowledge the seriousness of the written information. Transition errors for example â€Å"The press release was long although the public needed the information.†